If the pdf document contains 9 or more pages, bookmarks should be added. Accessible documents page 9 preserve accessibility when pasting to the web if youve gone to all the trouble of using styles in word, then ensure that when the text is pasted. Add a concise description if the image is meaningfulor a pair of quotation marks with no content. It flags inaccessible parts of the document, and explains how and why you should fix. Creating an accessible pdf from word after you have created an accessible document in word, you can export it to a pdf. For creating accessible forms, utilizing word 2010, is it best to save as pdf or save as adobe pdf what i do know. If your document was created with a different version of word, refer to the module using the accessibility. Make sure that you have the right version of acrobat for your version of word. Save microsoft word file as accessible pdf teaching innovation. It is a convenient way to preserve formatting and accessibility information, assuming the file is converted correctly. You can help protect yourself from scammers by verifying that the contact is a microsoft agent or microsoft employee and that the phone number is an official microsoft global customer service number.
Accessible audio transcript for using word 2010 to create. When saving, select options and be sure that document structure tags for accessibility is checked. Powerpoint, and access, the options for creating pdfs are available from the. The correct method of exporting to pdf depends on which version of microsoft office youre using. For microsoft office 2007 and 2010 applications such as word, excel. Also note that since alt text on tables is a relatively new feature added to word 2010, some at cannot access it yet. The adobe pdf maker plugin ships with adobe acrobat pro, and the. Microsoft office 2010 project how to make figures accessible page 4 of 4 last modified. Creating accessible documents using word 2010 for pc. Word 2010 includes a new accessibility checker that allows you to check the word document for content people with disabilities might find difficult to read. If you are making a document in word and convert it to another format i.
Word 2010 for windows creating accessible documents. Tables test, which is a good practice, but not part of the baseline test. Before saving, select options and ensure that the document structure tags for accessibility option is selected. Check the final version of your word document using the accessibility checker. Converting a microsoft word document to an accessible pdf. For example, create an accessible pdf when needing to keep content from a scientific paper in its original format or when you need students to fill out a fillable form. Adding alternate alt text to your images will make your microsoft word documents more accessible to people who have visual impairments.
In the save as dialog box, click the arrow in the save as type list, and then click pdf. If not, select adobe pdf conversion options and select the create accessible tagged pdf file option. In addition, word 2010 offers many other word processor and web format saving options. Use acrobats advanced accessibility full check menu to check the accessibility of your pdf. If shown, maintain compatibility with previous versions of word must be. Microsoft word 2010 alt text dialog for adding alternative text on page 9. Adobe acrobat x accessibility accessible pdf from microsoft word 9 word 2010 right click on an image and choose size select the alt text tab and enter the alternative text see figure 12. Detailed explanations of how to apply these requirements are covered.
The accessibility checker is a tool built into word 2010 for pc that allows you to track whether or not your document is adacompliant. Narrator speaks welcome to using microsoft word 2010 to create accessible documents. Although newer versions of office do allow you to use the save as command, some formatting critical to accessibility is lost in the conversion to pdf. Word 2010 for windows creating accessible documents webaim. Creating accessible documents word and pdfs disability. Acrobat x accessible pdf from microsoft word adobe. Office 365 plans include premium versions of these applications plus other services that are enabled over the internet, including online storage with onedrive and skype minutes for home use.
When you choose an item in the menu, a description of that preset appears immediately below it. Save microsoft word file as accessible pdf teaching. The document retains this structure when correctly exported to html or pdf. To run the accessibility checker, select file info check for issues check accessibility. Built within word 2010, there is an accessibility checker that you can use to verify the accessibility of a word, excel, or powerpoint presentation. Tech support scams are an industrywide issue where scammers trick you into paying for unnecessary technical support services.
This page also contains information on the word 2010 format and the pdf file extension. Adding alternate text to images in microsoft word 2010. To reach this tool, goto fileinfocheck for issuescheck accessibility as shown below. Run the automated accessibility checker for additional tests. Accessible microsoft word documents cameron university. Bookmarks allow the reader to quickly navigate to points of interest within a pdf by linking to a specific page and view of that page. This alt text is read by a screen reader in a word file and should remain intact when exporting to html or pdf. The text within word documents can be read by assistive technologies such as screen readers and braille devices. Microsoft word 2010 download word 2010 microsoft office. Preserve accessibility when creating a pdf when saving the document as a pdf, be sure to use the adobe acrobat pdf plugin to create the pdf.
Tips for structuring a microsoft word document for an accessible pdf export. Most of these have not been checked for accessibility, but some information andor instructions are available for the following formats in technique 12 below. Theyre available as a onetime purchase for use on a single pc. Read more on converting a word document to accessible pdf in our acrobat pdf article. This online training has been developed by the state of minnesota to help ensure that all microsoft word.
Although there are many ways to convert a word document to a pdf, it is important to perform this action in a specific way each time to ensure that the accessibility. The accessibility checker in word 2010 will check your tables if your document was created using word 2010. Converting word 2010 to pdf this module explains how to convert a word document to pdf, or portable document format. Pdf conversion in microsoft word 20072010 documents. You only need to convert your word document to an accessible pdf when part of the learning objective is based on how the document is formatted. The program should create a tagged pdf file by default. Screen capture of the microsoft word 2007 size dialog with. Accessible document practices in microsoft word todd m. Microsoft word is a commonlyused application among individuals with a variety of disabilities, and is reasonably accessible.
Here are a few tips and tricks to help you provide more accessible microsoft word documents for your. Be sure not to use the print to pdf option as this will not carry through the accessibility features. Creating accessible documents with microsoft word 2010. There are issues saving from word for mac in an accessible format. To save accessible features made in a word document to a pdf document, you must save a word document properly. Weissenberger, university of iowa microsoft word is one of the most popular applications in the world, widely used to create worksheets, articles, syllabi, and other documents. Generating pdf from word 2010 for creating accessible. This module describes how to use the accessibility checker, one of the new tools in microsoft office 2010. Accessible documents page 9 preserve accessibility when pasting to the web if youve gone to all the trouble of using styles in word, then ensure that when the text is pasted into moodle. Pdf conversion in microsoft word 2007 2010 documents converting to pdf to produce accessible pdf files. Creating accessible pdfs from microsoft word accessible. If you select minimize size to reduce the size of your pdf, be sure to repeat the preceding.
Specifies the standard by which the pdf will be optimized. Prior to office 2010, exporting to an accessible pdf requires a plugin. This will also make any pdf documents created from your microsoft word documents more accessible as well. Word 20 windows version now that your word document has been checked, you are ready to save it as a pdf.
Word 2007 offers a free save as pdf addin that allows you to create tagged pdf files without installing. Accessible audio transcript for using word 2010 to create accessible documents video background image. The documents readability is increased for all users. Page 1 ms office accessibility checker quick reference guide december 19, 20 microsoft office 20 accessibility checker microsoft office now includes an easytouse accessibility checker tool to help with making sure your word, powerpoint, and excel 20 documents are section 508 compliant, i. Question whether it is necessary to post a pdf or word document, or if an html page as long as its accessible.
Convert pdf to word 2010 convert your file now, online and free. The accessibility checker includes a missing alt text. This module summarizes the seven requirements that make electronic documents accessible to those who use assistive technology. Word 2010 section 508 accessibility checklist page 5. Office 2010 include applications such as word, excel, powerpoint, and outlook. Pdf document, then the word 508 accessibility checklist and conversion guidance found at the accessibility resource center will prepare your document for an accessible conversion. Office 2010 before generating your pdf, run the accessibility checker to make sure your document is easy. Note that some remediation after conversion may be necessary. Accessible pdf files can be created without installing the adobe acrobat addin. If you are just moving to word 2010 from an older version of microsoft office, having these commonly used tools in a single ribbon will not only make it easier to become productive when using word 2010, but as an added benefit, will help you make your documents more accessible to.
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